To provide operational procedures for the monitoring process for degree and postgraduate qualifications at Otago Polytechnic.
Continuous Quality Improvement Framework (NZIST)
The relevant Otago Polytechnic policies, procedures and guidelines and the New Zealand Institute of Skills and Technology (NZIST) policies, procedures and guidelines as per the Otago Polytechnic Transitioning (Grandparenting) From NZIST Policy.
To provide operational procedures for the monitoring process for degree and postgraduate qualifications at Otago Polytechnic.
1.All approved Level 7 programmes of study leading to diplomas, degrees and related qualifications at Levels 7-10 will be subject to an annual monitoring process and will comply with New Zealand Qualifications Authority (NZQA) requirements.
2.There are two (2) monitoring processes:
2.1 NZQA-managed monitoring for new programmes of study leading to diplomas, degrees, and related qualifications at Levels 7 - 10 in the first years of delivery; and
2.2 Monitoring by Annual Programme Evaluation and Review (APER) report.
2.1. NZQA-Managed Monitoring:
2.1.1. In this instance, the monitoring process is managed by Otago Polytechnic following application to and approval from NZQA for delegated responsibility for monitoring by APER to manage the annual monitoring process. This includes the Otago Polytechnic appointment of an External Monitor.
2.1.2. Where monitoring is by an NZQA-appointed Monitor, the Head of College or delegate organises the Monitor's visit following the first year of delivery in the first quarter of the second year of delivery and thereafter annually. NZQA is notified of each visit and may attend the first visit.
2.1.3. Following each visit, the Monitor sends a report to NZQA and refers it back to Otago Polytechnic for checking factual accuracy. Heads of College or delegate are responsible for addressing the Monitor’s recommendations in the subsequent report to the monitor and the APER.
2.2 Monitoring by APER Report/Self-Monitoring.
2.2.1. When the Monitor considers that the programme of study and its delivery is stable and that all conditions for changing to a self-monitoring status have been met, the Monitor will recommend to NZQA that Otago Polytechnic be invited to apply for self-monitoring/APER.
2.2.2. This application must outline mechanisms to ensure independent, external academic input by an Otago Polytechnic appointed Monitor.
2.2.3. Where monitoring is by APER, the Director: Academic Excellence/or equivalent, following completion of the APER report and any Otago Polytechnic required meeting/s, prepares these for submission to NZQA by the required deadline each year.
The Head of College or delegate notifies the Director: Academic Excellence/or equivalent and the Deputy Executive Director: Academic Delivery/or equivalent of impending Monitor’s visits and arranges a meeting between the Monitor and these parties.
The Head of College or delegate ensures that the Director: Academic Excellence/or equivalent and the Deputy Executive Director: Academic Delivery/or equivalent receive a copy of the Monitor’s report.
The Head of College or delegate ensures the final Monitor's report is uploaded to the centralised repository.